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Building a Poker Tournament with SmartSuite - Part 1

Sep 06, 2023


The no-code movement has revolutionized the way businesses operate, allowing them to automate processes without the need for extensive coding knowledge. While we often discuss the practical applications of no code in business settings, in this video, we explore a unique use case where no code software is utilized to manage a friendly poker tournament. Join us as we delve into the world of no-code automation and discover how it can enhance the organization and efficiency of casual events.

Understanding the Role of No Code Software in Poker Tournament Management

When it comes to organizing a poker tournament, there are various factors to consider, such as participant invitations, venue selection, date and time coordination, and managing the overall event logistics. Traditionally, this might involve manual email communication, spreadsheets, and countless hours of administrative work. However, with the help of no code software, such as SmartSuite, managing a poker tournament becomes remarkably streamlined and automated.

The Power of SmartSuite in Tournament Management

SmartSuite serves as the backbone for organizing and automating poker tournaments. Within SmartSuite, three primary applications - tournaments, members, and invitations - work together seamlessly to create a comprehensive system for managing the event.

With the tournaments application, users can input vital information such as the date, time, and location of the poker tournament. The ability to add new locations on the fly enhances flexibility and adaptability.

The members' application allows organizers to maintain a database of participants, including their full names, contact information, and membership status. With a simple toggle, organizers can mark members as active or inactive, ensuring only eligible individuals receive invitations.

The invitations application facilitates the sending and tracking of invitations. The system automatically generates invitations for active members based on predetermined criteria, ensuring a seamless first-come, first-serve acceptance process.

Building Automated Workflows for Invitations

To further streamline the invitation process, no code automation is introduced to expedite and simplify the workflow. Automation enables the system to automatically send invitations, eliminating the need for manual intervention.

Within SmartSuite, automation rules can be set up to trigger specific actions based on predefined conditions. For instance, an automation rule checks if a specific box, "create invitations," has been checked, and if no invitations have already been created for the selected tournament.

By combining multiple conditions and filters within SmartSuite, organizers can ensure that invitations are simultaneously convenient and exclusive. This prevents multiple invitation emails being sent repeatedly and guarantees that only a limited number of participants can join the tournament based on venue capacity.

Troubleshooting and Iterative Improvements 

During the implementation of the automation workflow, diligent testing and troubleshooting are essential to ensure optimal functionality. In the video, the presenter encounters an issue with the automation rule but quickly identifies and rectifies the problem through an iterative approach.

 By reviewing the system's history logs and refining the automation filters, the presenter successfully resolves the issue, ensuring invitations are generated accurately and efficiently.


The use of no-code software, such as SmartSuite, in managing a friendly poker tournament showcases the versatility and effectiveness of automation in non-business scenarios. By leveraging this technology, event organizers can save time, enhance communication, and ensure a smooth and organized gathering of poker enthusiasts.

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